Gridfox Blog

Most teams do not outgrow their process. They outgrow the system that was meant to support it. What worked when the team was smaller, faster and less structured starts to buckle once approvals multiply, handoffs spread, and reporting matters more. The best operational systems do not force the business to stay still. They evolve with it.

Growing property teams do not struggle because the work is messy. They struggle because their software cannot reflect how property operations actually work. When properties, units, residents, compliance and maintenance all have to squeeze into one fixed structure, the work spills out into side spreadsheets, inboxes and workarounds.

Explore Gridfox's 2025 platform innovations, including cross-project relationships, pivot tables, and enhanced formula power to streamline your team's workflow.

Seeing a conflict is step one. Fixing it is step two. Here are three practical workflows to rebalance your team and clear bottlenecks without leaving the Timeline view.

A conflict isn't a conflict if you can't see it. Here is how to use the Gridfox Timeline to turn hidden scheduling risks into obvious visual cues in seconds.

You can have perfect project plans, but if your team is double-booked across them, you’re heading for a crash. Here is why you need a Global Timeline to see the reality of your workforce.

A pretty timeline isn't enough. You need a schedule that reacts to change. Learn how to configure dependencies, group tasks by phase, and manage complex projects in Gridfox.

Follow this step-by-step guide to create your first Gantt View in Gridfox. We’ll cover the basics, then upgrade it with status colours, assignee labels, and interactive completion checkboxes.

A task list tells you what to do. A Gantt chart tells you if you actually have time to do it. This guide explains how to map your project against time to spot bottlenecks and hit deadlines.

Don’t start with “build a pivot”. Start with a question. Here are 7 high-signal questions teams ask every week—plus the exact Pivot View setups (rows, columns, values) to answer them fast in Gridfox.

Follow this step-by-step guide to create your first Pivot View in Gridfox—then level it up with totals, compact mode, heatmaps, charts, and drilldowns to get answers fast.

Pivot tables turn a long list of project items into answers. This plain-English guide explains rows, columns, and values so you can summarise work, spot patterns, and make decisions faster.

Creating an effective AGM report template ensures stakeholders receive clear, concise, and comprehensive insights into company performance. This guide covers essential components—such as financial summaries, governance updates, and strategic outlooks—and offers practical tips on structure, formatting, and presentation. Whether you're preparing for your first AGM or looking to refine your existing approach, this article helps streamline your reporting process and boost transparency.

It’s 2026. Project management has evolved, but one tool remains a staple of high-performing teams: the RAG rating template.

Project management has its own language. In 2026, that language includes GenAI, ESG, and Hybrid workflows alongside classic terms like ROI and CAPEX. This guide covers the essential acronyms you need to lead with precision.

Ever wondered how to really learn from what you’ve done, both the good and the bad? That’s where the after action review template comes in. It’s not just for the military anymore; businesses, non-profits, and even healthcare organisations are using it to get better at what they do. This guide will walk you through everything you need to know about creating and using an after action review template. From setting it up to making sure the lessons learned actually get put into action, we’ve got you covered. Let’s dive in and see how this simple tool can lead to big improvements.

In the world of project management, acronyms are akin to a secret code that unlocks the potential for streamlined communication and heightened efficiency. They hold the power to transform complex project strategies into digestible snippets of information, enabling project managers to navigate their way through intricate tasks with ease and precision. Whether you're new to the field or a seasoned professional, understanding these acronyms is essential for orchestrating successful projects.

Unlock success by harnessing the power of project management. Discover how strategic planning, agile methods, and clear communication streamline workflows, boost productivity, and drive business growth.

Mastering the First 100 Days with a Strategic PlanThe first 100 days of a new leadership role are critical. A strategic 100-day plan helps leaders set goals, achieve early successes, and build key relationships. This blog explores the plan's history, structure, and importance, offering practical implementation strategies for leaders at all levels to ensure a successful transition and drive growth.

Alternatives such as Gridfox have emerged, offering more modern and flexible solutions for database management. Moreover, Access is not included as an online app in the Office 365/Microsoft 365 productivity suite, which further limits its appeal in today's cloud-centric environment.

Against these challenges, SMEs need a work management platform that is robust, secure, and easy to use. Gridfox is the perfect solution, offering a wide range of features that help SMEs run their operations smoothly and efficiently. This article runs through just a few features which show why Gridfox is the ideal tool for your business.

Drawing on our survey of 500 SME decision makers across multiple industries, this article shows why now might be the best time to transition from spreadsheets to a more secure, scalable alternative.

It can be difficult for SMEs to manage daily tasks effectively without a proper time management strategy. The Eisenhower Matrix offers a simple and effective way to prioritise everyday tasks and save time. Here's how you can use it with Gridfox.

Learn why spreadsheets may be insufficient for scaling SMEs, including limited functionality and increased risk of errors and security breaches.

With our latest release, we are simplifying the View creation process by replacing the various View options in the left-hand sidebar with a single “Add View” button.

Find out about our latest feature — Profile Photos! With this new feature, you can add a personal touch to your work management by displaying Profile Photos throughout Gridfox.

SMEs need a work management platform that is robust, secure, and easy to use. Gridfox is the perfect solution, offering a wide range of features that help SMEs run their operations smoothly and efficiently. Here we run through a few features which show why Gridfox is the ideal tool for your business

This article explores some of the ways that SMEs can prepare for 2023 by embracing digitalisation and the benefits that come with this approach.

Using Gridfdox, users can stay organized and easily manage employee records, schedule interviews, and track benefits with just a few clicks. This article will show you what Gridfox can offer to help your HR teams comfortably take care of their tasks.

Find out what a 100 day plan is and how marketing teams can benefit from using this plan with the help of Gridfox's 100 day marketing template.

People say there are no shortcuts in life. However, at Gridfox we have plenty! Here’s some useful keyboard shortcuts that you can use to make your Gridfox experience just that bit nicer.

Here’s a few reasons why Gridfox is the ideal alternative to spreadsheets when it comes to managing personal data, tasks and all the other daily responsibilities of HR teams.

This article will cover three Gridfox templates that are essential for managing your HR tasks and responsibilities. Covering areas of recruitment, training and onboarding, these templates provide a perfect foundation for HR task management.

Many organisations are still dependent on spreadsheets to track and maintain their HR operations. However, over time spreadsheets can cause unnecessary errors and confusion that can halt smooth operations. This article looks at a few reasons why spreadsheets need offboarding from your HR teams.

Gridfox Calendar Views are an essential part of any Project. They show you when events are taking place, when deadlines are coming and when projects are nearing completion. This article helps you get the most out of Gridfox Calendar, be it for task management, project management or anything in between.

Gridfox continues to offer a lifeline to businesses looking to plug their project management skills gap. Find out more about how are easy-to-use solution can help you power up your project management talent.

This article diagnoses some of the common resource challenges that are faced by Project teams as well as showing how Gridfox can help address these issues.

This article will tell you everything you need to know about task management; how it compares with project management, why it’s important to your team and how Gridfox can help you reap the many benefits of effective task management.

Project management is littered with challenges at every step of the way. Here, we examine 5 of the main challenges that Project Teams face and how Gridfox can help overcome them.

With reference to our Content Calendar template, this article will show how Gridfox can help you plan content consistently.

Any good campaign is based on objectives and goals that want to be achieved. This article looks at some Gridfox Views that can help Marketing teams succeed in these campaigns.

All Gridfox users are now allocated a free number of read-only users per account. Organising your users this way optimises the visibility of your project data and lowers the risk of errors because only the right people can access your data. This article examines what makes Read-only users so valuable.

SMEs continue to face challenges after the pandemic. In this article, we look at some of the main challenges faced by SMEs today and how they can overcome them (with a little help from Gridfox).

Gridfox templates can help you get started on those marketing projects quickly and easily. Here we look at a few essential templates for getting started with your marketing projects.

Gridfox's Inline Edit feature allows rapid editing of individual Fields in a Table. Here we explore why this is such a great tool for teams looking for efficient and effective operations.

Foxes are more than just the cunning creatures they are portrayed to be. Their qualities are actually really admirable, and we can learn from them both as individuals and as professionals. In this article we look at 5 lessons that foxes can teach us about growing a business.

Gridfox Forms let you collect information from anyone with a custom form that integrates directly with your projects. Read on to find out more about this fab feature!

Sharing internal knowledge and information can benefit both product and marketing teams, who are always likely to learn valuable lessons from each other. Here we look at a few ways that you can unite your product and marketing teams.

Gridfox offers HR departments effective ways to manage their data and ensures that all processes are seamlessly integrated into company operations. Don't know where to begin? Don't worry. This article discusses five Gridfox templates that can assist you in managing key HR processes.

Gridfox is a platform that helps marketing managers manage their teams. A few key characteristics of Gridfox features and the most successful marketing teams include visibility, transparency, and agility. We examine here why Gridfox is the ideal tool for marketing teams.

Gridfox makes it possible for anyone to build powerful applications that have the potential to enhance their research process. Find out why Gridfox makes the perfect tool for concept research planning.

Communication doesn’t just come in the form of video calling software and virtual meetings. It’s also nurtured through visibility, accessibility and security. Here we cover some of the main features of successful remote communication and show why Gridfox is the perfect tool to achieve this.

This article evaluates the current state of SME spending, with reference to findings from our whitepaper, and outlines some of the traits to look for that will help SMEs to “future-proof” their investments.

Managers need software that helps them retain smooth operations while working on new challenges. Something that has all the required functionality while being flexible enough to account for different leadership styles. Gridfox is here to give a helping hand. 👋

Less than half of all companies use project management software, while the rest rely on spreadsheets or scrappy task lists. Using Gridfox, you can track the progress of your project and analyse important data. Read on to learn how to build an effective project management tool…

Small, but mighty, the humble meerkat can teach us a lot about working in unison. Though our pint-sized pals do not possess those immediately impressive physical qualities, they do have a knack for helping each other out — not just surviving, but thriving. Read on to find out some of the valuable lessons you and your team can learn from meerkats.

Never underestimate your brain’s power; research from MIT has shown that the human brain can process an image in just 13 milliseconds! 🧠 But how do we harness this ability and translate it into business value? Finding the right tools to visualise your data is a good start. With Gridfox's Boards feature, businesses can quickly get an overview of their data in order to make informed decisions.

By offering powerful and innovative ways to manage your data, Gridfox makes sure all your marketing campaign needs are met. Not sure where to start? Fear not. This article gives you the leg-up to successfully manage all marketing projects — from initial start to finish.

Even in today’s ever connected world, breakdowns in communication still occur. A lack of communication brings with it distrust, disillusionment and a disregard for success. Identifying the warning signs is the first step to reconnecting teams and ensuring streamlined operations in the future. In our latest insight, we look at four of the main signifiers of a breakdown in communication between teams.

With the events of the past year putting a halt to most in-person operations, the number of businesses who are adopting remote working has increased significantly. This transition raises new questions for businesses; how will these teams be managed? How will they communicate? What can we do to maintain collaboration and innovation? Our latest insight discusses some of the ways in which businesses can stay connected in this new remote workplace.

Our recent whitepaper surveyed 500 SME executives to find out their main insights today and moving forward. With reference to our findings, this article looks at the growing popularity of custom software solutions and considers why SMEs are finally realising the potential of bespoke software.

Automation technology enables users to carry out everyday office tasks more quickly and effectively. Those businesses who are looking to speed up their processes are sure to benefit from Gridfox's workflows feature, which gives users real-time notifications as their projects develop.

Recent findings from Gartner suggest that 80% of technology products and services will be built by non-technology professions by 2024. In our latest insight we look at some of the reasons behind this forecast, particularly, exploring no-code as it widens the talent pool in digital business.

In a world of big data and analytics, data visualisation is essential. For those businesses looking to get a high level overview of their data for effective decision-making, Gridfox’s dashboard feature provides the perfect solution.

While spreadsheets are a necessity for many SMEs, they continue to pose a threat to operations and security.Drawing on our survey of 500 SME decision makers across multiple industries, this article shows why now is the best time to transition to a more secure, scalable alternative.

Explorer is an essential component of Gridfox’s. With the ability to link tables, you can quickly connect records with one another and get a more useful representation of your data.Read our latest insight to find out how you can create powerful data relationships quickly and effectively using Gridfox.

No-code tools have uses across many industries, but perhaps none are as timely as in education —  a sector where staff are weighed down by massive workloads and outdated admin processes. This article not only looks at some of the problems facing the sector, but will also explain how no-code platforms can offer a useful solution by automating core office processes.

With the screen builder, you can begin managing projects and improving collaboration across teams. Add fields such as lists, URLS, check boxes and formulas to begin tracking the information that you want to see.

Over the past year, many small businesses have been forced to try and make their existing applications work in a distributed environment. But what tools are best suited to helping your teams stay connected? Off-the-shelf? Spreadsheets? We weigh in.

For part-time marketing director, Tamsin Fielden, Gridfox has improved collaboration and communication throughout her client teams. Find out more in our latest client story.

From their inception in 1979 , electronic spreadsheets have been an integral part of business processes across the world. But with such a dependence on these tools, businesses leave themselves exposed to the potential risks that accompany them. To emphasise the risks behind this software, we look at 5 catastrophic incidents in their history.

One of the biggest challenges for businesses today is balancing the need for accelerated digital transformation with finite budgets and time plus a major software development skills gap.

No-code platforms empower individuals to become developers by enabling people to rapidly build applications without the need for coding. Here are some examples of uses cases to demonstrate where your business could benefit from no-code.

No code delivers similar benefits to any digitisation project, but faster. This article looks at contexts where no-code tools can help businesses succeed.

In choosing a low or no-code solution to solve a process challenge, there are a few factors you should first consider. This article covers these considerations in more detail.