Applicant Tracker

This Applicant Tracker template provides a simple way to track any open job roles, whether you’re a small business recruiting new members to scale, a marketing department looking for a new content manager, or a large-scale HR team managing hundreds of vacancies.

Use a Board Screen to track applicant status, a Table Screen to view all of your candidates across vacancies in one place, or a Calendar Screen for an overview of planned interviews. With the ability to assign owners and create workflows for real-time notifications of updates - whether that’s a new candidate application awaiting review, or an interview date created.

Effective applicant tracking

Applicant tracking is the process of managing and organising job applications received for a specific job opening. It involves tracking and organising the information of each candidate, including their qualifications, skills, and experience, to help identify the most qualified individuals for the job.

Candidates rightly have high expectations when it comes to how their application is dealt with. Timely communication throughout the hiring process. Accurate information provided about the company and the role itself. Updates about interview times and relevant tasks. Of course, a streamlined and efficient application process is essential for the satisfaction of applicants and the overall organisation of a HR department. 

However, there is another essential component to tracking applicants. A well-organised system for storing and tracking applicant information and relevant documents (CVs and cover letter, right to work, etc.) ensures that all of the above happens smoothly. 

Applicant tracking systems are important for HR departments because they provide a centralised and organised way to manage the recruitment process. These systems allow HR departments to easily track and manage the progress of job applications, communicate with applicants, and make more informed hiring decisions. Additionally, applicant tracking systems can help to streamline the recruitment process, save time and reduce administrative workload for HR departments.

How you ensure an effective hiring process is a blend of skills and software. While soft skills like organisation, adaptability and communication are important for anyone working in HR, its also about the tools that you use to manage applicant data. 

Using work management tools like Gridfox allows for a more efficient and organised approach to applicant tracking. These tools provide features such as customizable templates, applicant tracking and reporting, and collaboration tools to help streamline the recruitment process.

Why Gridfox Applicant Tracker? 

Finding talent doesn’t have to be hard work. The Gridfox applicant tracker template is designed to help your HR teams begin tracking applicant data with ease and efficiency. 

Providing a simple and organised way to track job applicants throughout the hiring process, this applicant tracker template provides a neat alternative to the numerous spreadsheets that teams may otherwise use to manage applicant and interview data. Storing data in one secure platform, Gridfxo helps HR teams stay on top of their recruitment efforts and ensure that no candidates fall through the cracks.

Safe to say, this is much more than any old applicant tracker template. One of the most powerful features of this template is the multiple grid views that allow users to see all of their candidates and their interviews across vacancies in one centralised location. Leveraging these Views, HR teams can easily track and compare different applicants with ready-built and make more informed hiring decisions.

Other tracking templates might only offer one or two screens to store your data, but Gridfox prides itself on being flexible and scalable for every user. With this applicant tracker template, you can add, hide or remove anything you want.

When it comes to ensuring good practices, Gridfox has you covered too. Using a standardised template like our applicant tacker can help HR teams ensure that they are following a consistent and fair process for evaluating candidates.

The Breakdown 

• Board: Use this to keep track of the status of applicants. In this neat Board View, all applicants are clearly categorised by their stage of the recruitment process. Here you’ll be able to see exactly how each applicant is progressing through recruitment stages, with the ability to quickly navigate to applicant profiles by clicking on individual Cards. Want to update the status of an application? Simply drag and drop the Cards in the appropriate column to update the task’s status.
• Applicants Table: The essential place for all data about your applicants. From key personal info, such as Name, location and email address to important details such as the role that they’re applying for and the status of their application.
• Interviews Table: A place where information about the interview process can be input. Which applicants are being interviewed ? Who is the task assigned to? When is the interview taking place? Fields in your table can cover a few important areas, ensuring clarity and visibility over interview activity. Combined with the Applicants Table, you have the perfect duo to rival your spreadsheets!
• Calendar: For a clearer picture of the interview schedule, you can utilise the Calendar Screen. Assign owners and create workflows for real-time notifications of updates — such as a new candidate application awaiting review, or an interview date set.

Download our applicant tracker template here.

Who’s going to love it? 

HR departments — big and small; far and wide —  are going to love this applicant tracking template. The ease-of-use and accessibility of the template means that it is highly adaptable for all hiring use cases.

More specifically, employers or HR managers looking to streamline and organise their hiring process will benefit from Gridfox’s applicant tracker template. Those at the frontline of recruitment have a lot of responsibility when it comes to effectively tracking the status of each applicant (and potential future employee!) so are sure to love a template that can ease up the work

Think of our templates as the secret weapon for applicant tracking success!