Gridfox Updates

Keep track of the latest Gridfox features, improvements and bug fixes.

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22 May 2024

We’re excited to roll out a new feature that enhances our Group By functionality.

Now, you can configure summary values for each column when grouping data. This means you can get quick insights and summaries tailored to your needs directly within your grouped data.

Group By Summary

Summary Options:

  • General Options
    • Empty, Filled, Unique, Percent Empty, Percent Filled, Percent Unique
  • Date Options
    • Earliest Date, Latest Date, Date Range (Days / Months)
  • Numeric Options
    • Sum, Average, Median, Min, Max, Range, Standard Deviation

Why You’ll Love It:

  • Get instant summaries like sum, average, and range for numeric columns.
  • See unique counts, empty/filled percentages, and more for all types of data.
  • Easily track earliest and latest dates or date ranges for date columns.
Update
22 May 2024

We’ve added a handy new feature! Now you can order your projects by their creation date, either from newest to oldest or oldest to newest. Before, you could only sort them by name. This update makes it easier to find and manage your projects based on when they were started.

Why You’ll Love It:

  • Quick Access - Easily find the latest projects or revisit older ones.
  • Better Workflow - Save time by quickly locating projects by date.
  • Clear Timeline - Get a straightforward view of your project history.
Update
10 May 2024

You can now change the order of related tables on a record view. Simply click the dropdown arrow next to the related table name, click “Configure related tables”. From here you can toggle visibility, drag to reorder your tables or display your tables as tabs.

Update
01 May 2024

We’re introducing a new Group By feature for your grid view! Now you can easily group your data into categories, providing a powerful middle ground between a traditional grid view and a Kanban board, without the need for a separate view.

alt text

Why You’ll Love It:

  • Group related items together for better clarity.
  • Easily see and compare different groups at a glance.
  • Enjoy the structure of a Kanban board within your familiar table view.
  • Streamline your workflow, making it easier to analyse your data.
Update
19 Apr 2024

Streamline your project management with our newly unveiled ‘Backstage’ area, designed to centralise all administrative tools under one roof. This dedicated section makes it easier to access project settings, team management, and workflow configurations without cluttering your main workspace.

In the Backstage area, you can access:

  • Explorer - Streamline your project by visualizing and refining your data model with Explorer.
  • Permissions - Customize user access and groups to enhance security and efficiency.
  • Automate - Boost productivity by building automations with emails, webhooks, outlook and more.
  • Forms - Collect external data effortlessly with customizable public forms via Forms.

A gif showing the new backstage dropdown in a gridfox project

Update
22 Sep 2023

Capture elapsed times, wait periods, production cycles (and more!) using Duration Fields within Tables and Forms. Simply add a Duration Field and select from display options like hh:mm:ss, mm:ss or decimal hours. Use durations in Filters, Formulas and Charts to analyse time-based processes.

A gif showing how to configure a Duration Field in Grid View

Update
22 Sep 2023

Streamline approvals and finalise agreements on the go with Gridfox Signatures. Now users can add legally binding e-signatures directly within project Tables, Forms and Records — no need to print, sign, scan and upload documents. Whether you need employee onboarding forms, client approvals, or internal sign-offs, Gridfox Signatures keeps everything digital and secure within your workflows. 

Signed, sealed and delivered.

a Signature Field being configured in Record View

Update
22 Sep 2023

Just because requirements change doesn’t mean that you need to start from scratch. Now you can easily change given Field types while continuing to display data across Tables, Views and Forms. Simply select any column header or Field and choose the dropdown menu on your Field to view available conversions. Apply as many times as you need with just a few clicks. 

A gif showing how to change a Text Field to a Rich Text Field

Update
22 Sep 2023

Signature Fields 

📝 Use new Signature Field for adding e-signatures to your Projects. 

⌨️ Choose between a free-hand writing using your mouse or typing directly into the pad.

🔍 A signature can be displayed on a Grid View, Edit View, Create View.

Change Field Types 

📃Select from available type conversions in the Change Field Type dropdown modal. 

🖌️ Some changes will affect formatting (e.g. DateTime → Time and Rich Text → URL).

❌ Dependency errors will be shown if the field is used in Formulas, Filters or Forms.

Duration Field

⏰ Capture precise time values in hh:mm:ss, mm:ss or decimal hours formats.

🗃️ Filter, sort and calculate using duration data within Tables.

📃 Import and export duration data and integrate with Forms.

Improvements & Fixes

✅ Ability to middle click projects on the home screen to open in a new tab

✅ Navigate all fields in the Forms App with my keyboard

✅ Rich Text field header is now always visible

Release
07 Sep 2023

Edit Fields in Create/Edit Views

🗄️ Click New “Add New Field” to add a new Field within Create/Edit Views. 

⬇️ Rename or adjust settings for Fields is by clicking the arrow next to the Field name. 

✍️ Users can also rearrange Fields by dragging and dropping.

Add checkboxes to Rich Text Fields

✔️ Use [] to add an unchecked checkbox and [x] for a checked checkbox. 

🔒 Formatting reflected instantly. 

⌨️ Markdown syntax applies across all Rich Text Fields.

Reference Formulas in Formula Fields 

🔗 Project Admins can now use Formula Fields within formulas.

🛍️ This includes Fields from the current, parent and grandparent tables.

❌ Users are shown an error message if Formula chains exceed chain limit (10).

Improvements & Fixes 

✅ Fixes to advanced Parent Table search 

✅ Grid calendar event layout improvements

✅ Improved Payment UI on mobile

Release
07 Sep 2023

Users can now add, rename and configure new Fields in one place — all thanks to the inclusion of an “Add new Field” button. With an intuitive inline popup menu that offers options for renaming, configuring, hiding or deleting fields, this new feature streamlines View management and ensures that Users can centralise their Field editing process. What’s more is that all of these enhancements are encompassed by a brand new look for these pages, which are now complete with redesigned Field Icons that allow for an easy reading experience for Users.

gif showing how to add a new Field in the redesigned Create/Edit Views

Update
07 Sep 2023

Project Admins configuring Formula Fields can now include Formula Fields from a current Project Table, parent Tables and even grandparent Tables in their Formulas. Safeguards in place prevent circular references and ensure smooth sitewide functionality, including Grid View results, Record Edit Views, Chart grouping and more! Formula reference chains can extend up to 10 layers deep, enabling complex relationships to be mixed with non-relationship references.

Gif showing a formula being referenced in a Formula Field

Update
07 Sep 2023

Effortlessly create and interact with checkboxes in Rich Text Fields in just a few clicks. Whether it’s an unchecked [] or checked [x] checkbox, it instantly appears as soon as Users type using these characters. Public Form Users also benefit from this feature, as they can add checkboxes to Rich Text Fields and submit public forms hassle-free.

Gif showing how to add checkboxes in Rich Text Fields using markdown syntax

Update
17 Jul 2023

We’ve made it even easier to manage your data in Gridfox with the ability to configure columns in your Project without entering an “Edit” mode. Now you can make all your adjustments in the comfort of your Grid View.

Add a Field using +

➕ Add a new Column, complete with Field Type, via the + at the top right of the last column in your Table.

📄 Use the inline popup to help you create the Field you need.

💾 Save changes using Save.

Edit Fields in-column

📝 Click the column header or right-click to get a full list of Column settings.

🗄️ Column settings include the ability to order columns and configure Field settings. 

✍️ Users can also select all column cells to make bulk edits.

Toggle hidden Fields on/off in Grid View

👀 Fields can be hidden or shown in Grid View via Column Settings.

😶‍🌫️ Changes can be made by selecting a column header and navigating to Hide field.

🗃️ Hidden Fields can be made visible via +, where they are grouped under Hidden fields.

Improvements & Fixes 

✅ Improved functionality for importing an exported spreadsheet

Inline edit improvements

Release
17 Jul 2023

Add a new Column, complete with Field Type, via the + at the top right of the last column in your Table. Use the inline popup to help you customise create the Field you need.

 Quite a nifty addition. 😉 

gif showing how to add a new Field Type in Gridfox using the plus (+) button

Update
17 Jul 2023

Need to make a change to a Field? No problem! Simply click the column header or right-click to get a full list of Column settings, including the ability to configure your selected Field. 

 Customise quickly. 🖌️

Gif showing how to edit a Field in a Grid View through Column settings

Update
17 Jul 2023

View your data your way with the ability to toggle hidden Fields on/off in a Grid View. Click on a column header, navigate to Hide Field, and toggle to your heart’s desire! 

Out of sight, but not out of mind. 👌

Gif that shows how to hide Fields via Column settings

Update
13 Apr 2023

Nightshade is a mischievous, talking fox who appears in Doctor Dolittle’s Circus (1924) as a minor character.

New way to configure Table and View settings 

👌 Accessible via three dots next to Table name in left-hand menu

⚙️ Options to customise Table and View settings, including name and display in Project 

🔑 Cancel and Save buttons included; changes will update according to User behaviour

Reorder Views and Filters without entering Edit mode

📤 Reorder by dragging and dropping or long pressing and dragging on touch devices.

💻Users can’t reorder a filter to sit at the parent level or under a non-child View.

📜 Show/hide hidden views button added to left-hand menu, with updated message.

Expanded Profile Photo locations

📷 Profile Photos visible in User Fields and Multi-select User Field dropdowns in Grid View

📊 Users’ Profile Photos will be displayed in pills and card icons on Board View

🗓️ Profile photos will be displayed on Row Settings and Event Icons in Calendar View

Improvements & Fixes 

✅New Formula Fields can be saved empty

✅Improvements to Calendar View

Release
13 Apr 2023

Users can now easily configure Views in just a few clicks! Simply click the three dots next to a Table name in the left-hand menu and select “Configure View”. From there, you can easily modify Table and View names, decide whether to show your View in the left-hand menu, and more! 

Managing your Views has never been simpler. 😎

Update
13 Apr 2023

We’ve made it even easier to customise your workspace with Gridfox’s latest update! Now you can effortlessly rearrange your Views and Filters with a simple drag-and-drop or long press-and-drag. Plus, we’ve added a “Show Hidden Views’’ button so you can easily uncover any hidden Views for your Project, without having to navigate to the Explorer page.

Update
13 Apr 2023

Gridfox makes it easier to personalise your workspace with profile photos! See your team’s profile photos when selecting Users in Grid View, Board View and Permission Pages. This update makes it easier to identify team members and adds a personal touch to your Gridfox experience. 

No more guessing who’s who!

Update
29 Mar 2023

Rose is a fox from the British animated television show ‘Pablo The Little Red Fox’ (1999). Rose is the mother of the main character, Pablo.

Drag columns 

🖱️ Drag and drop columns left or right with a few clicks

📲 Long-hold press on touch screens to move columns

🔐 Changes are automatically saved

New project deletion process 

📝 Users are now prompted to retype the name of a project they wish to delete

🚮 Protects against accidental deletion 

⌨️ Delete button will be disabled until a User has correctly typed or pasted the Project name

Formula Fields automatically update when Field/Table Names are changed 

📤 Rename a Field and all Formulas on the same table, child table, and parent table are updated accordingly

💻Renamed Tables in Formulas are updated for both related Field and Table References

🔢 If a Field or Table is deleted, the reference updates to [Unknown Field]. 

Improvements & Fixes 

✅Enhanced iOS functionality 

Improvements to Dashboard

Release
29 Mar 2023

With this new drag-and-drop functionality, you can easily move columns left or right with just a few clicks. If you’re using a mouse, simply click and drag the column header to reorder it. If you’re using a touch screen, long-hold press on the column header and drag it left or right. Best of all, the changes are saved immediately, so there’s no need to hit “Save All Changes.” With this update, managing your data has never been easier.

Update
29 Mar 2023

We’ve added an extra layer of protection to help prevent accidental deletion of your projects. From now on, when you attempt to delete a project, you’ll be asked to type the name of the project in an input field to confirm the deletion. This ensures that you’re absolutely, 100% sure you want to delete the project before doing so, and eliminates the possibility of accidentally deleting the wrong one.

Update
29 Mar 2023

Say goodbye to manually updating Formula Fields when Field/Table Names are changed. With this new feature, all references to renamed Fields and Tables are automatically updated in all Formulas, saving you time and effort. Plus, when a List Item is renamed, references in COUNTIF and SUMIF functions are also updated. And if a Table or Field is deleted, the reference will automatically update to [Unknown Field]. Now you can focus on managing your data without worrying about breaking any existing Formulas.

Update
16 Mar 2023

Poppy is a fox from the British animated television show ‘Pablo The Little Red Fox’ (1999). Poppy and Pumpkin are the siblings of the title character, Pablo.

Simplified View creation process

➕ View Editor sidebar has been replaced with Add View button 

👌 Users are guided through the View creation process with a step-by-step modal

✅ Applies across all Views and Explorer

Export limited subset of Records

📂 Users can select a limited subset of Records to export 

📤 When User selects Record to export, “X records selected for export” modal appears

📅 Feature works for both the “Export Data for Import” and “Export a Report” options

Improvements & Fixes 

✅ Colour contrasts on User Icons have been improved

✅ Enhanced capabilities for selecting and deleting multiple Records

✅ Improved user experience across mobile

Release
16 Mar 2023

Now, a single “Add View” button is all you need to begin managing your data your way. With this update, we’ve also made tweaks to the modal that appears when creating new views to ensure that you’re getting the best possible user experience from start to finish. 

Just click and follow the steps in the modal 💁

Update
16 Mar 2023

Using Gridfox, you can now export a limited subset of records. Our new modal conveniently notes how many records you would like to export when you select Records for Export. Working across “Export Data for Import” and “Export a Report” options, it’s easier than ever to share selected Records. So, whether you’re exporting data for a third-party system or generating a report for your team, this update allows you to easily export only the data you need.

Update
28 Feb 2023

Pumpkin is a fox from the British animated television show ‘Pablo The Little Red Fox’ (1999). Pumpkin and Poppy are the siblings of the title character, Pablo.

Users can now upload Profile Photos

⚙️ Upload Profile Photos via Account Settings 

👤 Photos are displayed on Projects, Grid View, History Modal and Dashboards

☑️ Toggle whether Profile Photos are displayed via Field Settings in a Grid View

Improvements & Fixes 

✅ Improvements to saved Filters and Calendars

Release
28 Feb 2023

Profile photos will now be displayed in key areas of Gridfox, making it easier to identify team members at a glance. Whether you’re editing a Task Table, reviewing progress on a Dashboard, or simply selecting from your list of Projects, you’ll be able to see the familiar faces of your team members.

To add or update your Profile Photo, simply navigate to Account Settings and select “Upload Photo”. Once your photo is uploaded, you can toggle zoom via the bar beneath the frame to get it just right.

We’ve also added a new configuration setting that allows you to control whether user profile photos are displayed in a Grid View. This means that you can choose whether to display Profile Photos for User or User (Multi-Select) Fields in the Grid View.  

Picture perfect 🖼️

Gif showing the process for adding a profile picture on Gridfox

Update
17 Feb 2023

Pinky is a fox from Rock-a-Doodle (1991) who loves money and golf. He works as the manager of the film’s central character, Chanticleer.

Multiple Field Redesign

🌈‘Pills’ displaying List items now appear with a rounded edge and pastel colouring

👍 Applies across List, List (Multi-Select), User and User (Multi-Select) Fields

🎨 Makes it easy to distinguish all Record data 

Auto Apply Filters

💨 Records are automatically filtered as Users type their Filter requests 

🔎 Enables quicker user experience

⚙️ Configure as you would a normal Filter

Improvements & Fixes 

✅ URL Fields now show as clickable text in Record View

✅ Improvements to Workflows

Release
17 Feb 2023

We’ve given our List, List (Multi-Select), User and User (Multi-Select) Fields a subtle, yet sleek rounding and accessible pastel colouring. With these changes, you’ll enjoy an updated and cohesive look across all of your Fields.

It’s the little things that count 🤏

Update
17 Feb 2023

Gone are the days of constantly saving and reapplying your filters to see the results you need. Now, once you’ve added your filter conditions, Gridfox will automatically display the corresponding records, giving you a seamless and hassle-free experience. 😎

It gives you more time to focus on the important things. 🕰️

Update
09 Feb 2023

Fibber Fox is a recurring character in The Yogi Bear Show and is portrayed as a cunning and mischievous fox who was the main antagonist to Yakky Doodle. He was known for his wit and ability to outsmart his enemies.

File Fields replacing Document Upload

💁‍♀️ File fields are replacing Document Upload as the place to upload and store documents

🔎Users can now group documents with File Fields

📃 Users documents will be securely transferred across to the new File Field

File Fields Redesign

🌈Easier to identify and organise your files with colourful icons associated with file types

🖱️ Users can to drag and drop files into the File Field to upload files

🎉 All file types are now supported

Automatic Virus scanning

🧼 All documents uploaded to a File Field will now be automatically scanned for viruses

📄 Users will be shown when a file cannot be downloaded

🦠 Ensures that all files shared are safe and free from viruses

Improvements & Fixes 

✅ Users can now view all the days of an event in a Calendar View 

✅ Forms now allow for higher resolution image uploads

Release
09 Feb 2023

Take your document organisation game to the next level with new File Fields. With File Fields, you’ll be able to group all your important documents into one easy-to-use, organised place. 

It’s like having a digital filing cabinet right at your fingertips! 👋

Update
09 Feb 2023

Upgrade your file upload experience today with File Fields redesign. With new colourful distinctions, it’s easy to identify and locate all your files quickly. What’s more is that Users can now upload all file types, including MSG (Outlook email files), PNG (image files), MP3 and PDF. 

Just drag, drop, and you’re done. 💁

Gif showing a Gridfox user uploading 3 files by drag and drop

Update
09 Feb 2023

Your security is always our top priority. That’s why we’ve added automatic virus scanning to all files uploaded in File Fields. This way, you can rest assured that all your important documents are safe and secure on our platform. 🤝

Update
16 Jan 2023

Foxy is the wife of Vic, featured in our last release as the protagonist of the Little Fox (1965). The two are partners in crime who even have cubs of their own.

Formula Field Updates

💁‍♀️ Limit the Records in summing or counting by using SUMIF or COUNTIF functions

🔎 Allows you to filter Records where the conditions of a formula are met

📃 Read about syntax conventions on our dedicated Formula Fields page 

Use brackets in Formula Fields

🧮 Brackets can be used in Formula Fields to dictate the order of operations

🔢 Brackets makes sure that the calculations inside the parentheses are done first

➗ Appropriate mathematical symbols should be added to validate formula operations.

Ignoring capitalisation in Unique Fields

🔠 Users can now configure whether Field’s uniqueness is case sensitive or not

⌨️ Case sensitivity can be configured via the checkbox labelled Ignore Capitalisation

🔓 By default new Fields will not have case sensitive uniqueness

Improvements & Fixes:

✅ Improved display of dates in Calendar View
✅ Fixes allow Users to export tables with Multi-User Field data

Release
16 Jan 2023

From now on, when a Project Admin is setting up a Text Field that needs to contain unique values, they have the option to decide whether the Field’s uniqueness is case sensitive or not. This can be done by simply checking a box labelled “Ignore Capitalisation.” With the ability to ignore capitalisation in Unique Fields, you can consolidate your Craigs and your craigs, group your Gails and your gails, and ensure that no duplicate records are created.

Case closed. 🙌

gif showing the process for configuring case sensitivity on unique fields in Gridfox

Update
16 Jan 2023

Introducing the power of brackets in Formula Fields. No more guessing the order of operations or irritating error messages; just add some brackets and voila – maths magic! Like in maths class, the calculations inside the parentheses are done first, making sure you get the right answer every time. 

Happy calculating! (you’re welcome 😉).

Update
16 Jan 2023

You can easily filter out the Records you don’t need by using the SUMIF and COUNTIF functions. Say goodbye to sifting through unnecessary data and hello to efficient and accurate results. Give it a try and see the difference it makes in your workflow!

Update
19 Dec 2022

Vic is the central character in the Hungarian animated film The Little Fox (1965), which tells the story of a young orphaned fox as he comes of age.   

Tab through Records  

🙇‍♀️ Use the Tab key to move between Fields on a Record

🔎 Applies across Inline Edit and when directly editing Records 

🔒 Save any changes as you would do normally, via the Save Record button or Ctrl + S

Configure visibility of saved filters

👁️ Project Admins can alter the visibility of saved filters in the left hand navigation sidebar

🚫Toggle on/off to show filters when in edit mode and reorder saved filters by dragging 

👓 If standard Table view for a Table has been hidden, then saved Filters will also be hidden

Improvements & Fixes

✅ Long column titles can now be fully displayed in a Board View

✅ Users can now successfully link a parent record to child if they are editing that Record

✅ Improved view of time and date when using a Date Time Filter

Release
19 Dec 2022

Say goodbye to Filter chaos with Gridfox’s hide saved Filters feature! With just a few clicks, you can tidy up your list of saved Filters and only show the ones you really need when in Edit Mode. Plus, it’s super easy to bring them back whenever you’re ready to switch things up. Just toggle on and off via the sidebar. 

#filterfriendly. 👌

gif that shows the process of hiding saved filters in a Gridfox project

Update
19 Dec 2022

Make changes quickly and effectively with the ability to tab between Fields in a Record. Use the Tab key to swiftly navigate through Fields and input the data you need. Available across Inline Edit and in your Records, for maximum efficiency. 

Truly Tab-tastic. 🤪

Gif showing the ability to tab through Records

Update
14 Oct 2022

Display Field names on a Board 

🙇‍♀️ Project Admins can now display Field names on Cards while configuring a board

🔎 This is an optional step and is defaulted to not show 

🏷️ When configured, Field names will appear in smaller, lighter text above the value

Granular filtering on User Fields

🗃️ Filter a list of results where there is no assigned User i.e “unassigned task”

👥 Users can also select multiple Users to filter on 

📌 For filtering on a User Group Field, Users can show records where the Group is empty

Filter on blank and non-blank text values 

👓 A user can filter on Text Fields with the options “Contains”, “Is Empty” and “Is Not Empty”

✍ Rich Text Fields are classed as “is empty” unless there is text

📍 Configure via Filter button above your Current View 

Improvements & Fixes

✅ Use the shortcut CTRL + ENTER to quickly save and close records 

✅ New Tables now show File, Image or Icon Fields, where previously they did not

✅ You can now use decimals to filter on a Number Field

Release
14 Oct 2022

Add that extra layer of clarity to your Board Views with the ability to display Field names on Cards. This optional step allows Users to get that at-a-glance visibility of their data with clearly marked Cards. 

All aboard the train to Project success. 🚂

show field names

Update
14 Oct 2022

Filtering on a User Field? Our latest updates allow you to show all records, even those where the User Field has no value set. Even better, you can select multiple groups to filter on as well. So whether you want to see what’s assigned to Bill, Dave or no-one at all, you can do so with just a few clicks. 

Happy searching. 😎

Updated User filtering

Update
14 Oct 2022

With the ability to search all Text Fields, users can filter freely. This new version incorporates normal Text, Rich Text and Text Area Fields so you will be able to filter on them with a much greater level of refinement. So regardless of whether you need a jam-packed or empty Record, Gridfox can handle it. 

No data left behind. 🙌

Filtering on blank and non-blank text values

Update
27 Sep 2022

Kuma Lisa is a female fox from Bulgarian folklore and Russian folklore who is usually portrayed as a trickster.

Audit History

✨ New configuration layout allows users to easily view audit history 

👓 Users benefit from a clear sidebar View

🗃️ Simply click the History button for the Record that you want to review 

Permissions 

🔑 Project Admins are now given the option to Save permission changes 

🤝Changes are only made when a User clicks Save All Changes

🔐 Configure Group Permissions as you would normally

Icon Calendar

🔗 Icons attached to Records can now be displayed in Calendar View 

📅 Use Icons to distinguish tasks, channels or any other data you track  

📤 Just upload Icons to your Records as required 

Improvements & Fixes

✅ Ability to toggle all rows to expand and collapse in Gantt View

✅ Added zoom in and out to Explorer as well as improved mobile functionality

✅ Spreadsheet import errors are more clearly defined 

✅ Users can navigate through Records in Grid View using tab button and arrows

Release
27 Sep 2022

Colours not cutting it? With our latest update, you can visualise the Events in your Calendar View with icons. Easy to upload, these nifty little icons ensure that teams can identify relevant tasks by status, department or any other relevant area. 

Icon-ic. 😏

Calendar Icons

Update
27 Sep 2022

Making changes to your permissions should be as easy as putting a key in a lock. Our latest updates give Users the option to save (or discard) any changes they make — big or small. Configure permissions with the confidence that adjustments will only be saved by a Project Admin. 

Updated and upgraded. 🙌

configuring permissions updated

Update
27 Sep 2022

Changes happen all-too-quickly in Projects. Sometimes you need that visibility of who did what (and when!). Gridfox’s Audit History update lets Users get even more granular when viewing changes, identifying exact changes and dates in a visually accessible sidebar view.

updated Audit History View

Update
26 Aug 2022

Calendar Configuration Changes

📅 New configuration layout allows users to easily create and customise your Calendars

🧙‍♂️ Step-by-step guide simplifies the setup process

🧝‍♀️ Configure Column and Row Settings as required

Open Projects in a New Tab

🎲 Users can open their other Projects in a new tab

🔎 Navigate to the dropdown menu at the left of your Project

🖱️ Use right-click or middle click + ctrl shortcut on the Project you want to open in a new tab

Upload more image file types

📁Update allows users to upload jig, jfif, WebP and AVIF file types

🤳 Applicable across Projects and Forms

🙌 Upload as you would any other files

Improvements & Fixes

✅ Ability to select “Not Set” when filtering a list field 

✅ Improved mobile functionality for User (Multi-Select) Field in Safari

✅ Dropdown view of Fields is now displayed in full

Release
26 Aug 2022

There’s more to life than PNGs, JPGs  and, yes, even your beloved GIFs. That’s why at Gridfox we’ve expanded the amount of image files you can upload to your Projects. Now you can add jif, jfif, webp and AVIF files for that picture perfect View. Just upload as you would any other image files.

upload image files

Update
26 Aug 2022

It’s now easier than ever to create a Calendar View with our new Calendar configuration wizard. The guided, step-by-step process ensures that you can plug in the data, duties and deadlines that you need. Add, build and update as you need using the View Editor.

No stone left unturned. 👌 

calendar configuration wizard

Update
26 Aug 2022

Toggle to your heart’s content with the ability to open your Projects in a new tab. No longer do you have to lose your train of thought by leaving the Project you’re working on to check out another one. With a couple clicks here and a new tab there, you’ll be able to swiftly hop between Projects. 

Sometimes the simplest updates are the best. 💁‍♀️

Open projects in a new tab

Update
11 Aug 2022

Assign duties to multiple Users with new Multi-Select Field types.

When it comes to task management, sharing is caring. With new Multi-Select User Field types, you can easily share the workload by assigning multiple Users to a Record. Just add in the View editor as you would any other Field!

Multi-Select Users

Update
11 Aug 2022

Get spacious with these new Grid View adjustments. Simply select from a small, medium or large height in the bottom nav to get that perfect view of your data.

3 really is the magic number. ✨

Update
10 Aug 2022

Multi-Select Users 

🎁 New Field Type of User (Multi-Select) is available 

🎏 Assign multiple Users to a Record using this new Field Type

👓 Add in View Editor 

Row Height 

📏 Amend the size of Rows in your Tables to tailor layout to your preferred view

3️⃣ Choose from 3 height sizes: Small, Medium and Large 

📑 Edit in bottom nav 

Improvements & Fixes

✅ Enhanced sort function for formula values

✅ Improved Grid View for Read-Only Users

✅ Record names are displayed correctly in mobile view

✅ Multi-Select List and bulk Inline Edit now work together

Release
05 Aug 2022

These are the neat, all-in-one package that gives your teams everything they need to get started.

Whether you’re a marketing team looking to juggle campaign progress and task management, a HR department wanting to monitor new starters and document employee absences, or anything in between, Gridfox has you covered!

Template Packs

Update
05 Aug 2022

Become an analytics wizard with new dashboard configuration. Quickly create new and existing charts for a dashboard with Gridfox’s guided setup process and ensure that you can visualise your data easily. Simply add and build as required in the view editor.

Gandalf would be jealous. 👀

New Dashboard

Update
03 Aug 2022

Data entry should be quick and effortless. No hurdles or excessive view toggling. Our new and improved inline edit gives you that seamless experience by allowing you to edit records from the Grid View rather than having to click into each one.

Less time clicking, more time winning. 🥇

Inline Edit New

Update
11 Jul 2022

Dashboard Configuration Changes

🖊 Create and customise your Dashboards with ease using the new configuration layout

📈 Charts now have a simpler configuration window to get you up and running faster

Charts Improvements

📏 Amend the size of Charts on your Dashboards to tailor and customise the layout

🕶 See the values on your Pie Chart with ease with our new formatting for the ‘Always Show’ values setting

Inline Edit Changes

Thanks for all your fantastic feedback on the new Inline Edit feature. We have made some changes to incorporate your ideas.

🎛 You can now enable Inline Edit mode even when there are no Records in your Grid

💾 You will be asked to save your changes if you disable Inline Edit mode with unsaved edits

Improvements & Fixes

✅ Gantt Charts now scroll vertically to the today’s event

✅ Dropdowns are now use case insensitive searching

✅ Multi-select list fields show correctly on the card view

Release
16 Jun 2022

Read-Only User Allocation

🎁 All Accounts now receive an allocation of free Read-Only Users

⚙ Configure Groups to be Read-Only access then users in this Group will be in your free user allocation

Multi-Select List Fields

☑ New Field Type of List (Multi-Select) is available

🔗 Assign multiple values to a Record using this new Field Type

Account Management Redesign

🎨 New look and layout for the account management section

⌚ Save time when managing users, upgrades and billing information

Improved Gantt View Configuration Wizard

🧙‍♂️ New wizard style configuration for Gantt Views

Improvements & Fixes

✅ Board card ordering was not working under certain conditions

✅ You will now be returned to the first page of results after filtering a Grid View

✅ You can now add Account Admins even if you have no Projects

Release
31 May 2022

Save time with Gridfox Inline Edit.

With inline editing, users can now edit and write content directly from Grid View without having to enter a full Project Record.

No matter whether you need to make quick edits or add new data altogether, inline editing allows you to do so without ever having to leave your Grid View.

Inline Edit Example

Update
31 May 2022

Inline Edit

⌚ Speed up editing of Records with the new Inline Edit feature

🤹‍♀️ Edit multiple Records at once

Read-Only Groups

📋 Groups can be marked as Read-Only

✏ Read-Only group members cannot edit any Records

Improvements & Fixes

✅ Get quick access to Zapier integrations from the Automate page

✅ Documents are disabled on newly created Tables

✅ You can now clear the uploaded file from Image and Icon Fields

✅ A formatting problem with the filter button on mobile devices has been addressed

Release
20 May 2022

Incorporate Gridfox into your ways of working easily by using Zapier to link Gridfox with thousands of other applications.

Set up and configure Zaps to allow Gridfox to integrate with your existing processes and tools.

Zapier Trigger

IntegrationsWorkflows
17 May 2022

Default Form Field Values

⚙ Set default values for Form Fields

👁 Default values show for anyone submitting a Form entry

Improvements & Fixes

✅ Styling changes to modals to improve consistency

✅ Removed unnecessary whitespace in filter settings

✅ Stopped text being entered in number Fields in Safari and Firefox

Release
09 May 2022

Streamline your work processes with Gridfox Forms.

Gridfox Forms allow you to collect information from anyone, creating new Records in your Tables with each Form submission.

Forms work across all devices and can be embedded on your existing websites, and can be customised to match your company branding.

Form Example

Forms can be used for many different purposes, for example:

  • Enquiry Forms

    Feed new leads directly into your Gridfox CRM by embedding a Gridfox enquiry Form on your site

  • Staff Feedback

    Capture feedback and ideas from your team by sending out a Gridfox Form

  • Event Attendance

    Know who is going to attend your next event by asking attendees to complete a Gridfox Form

09 May 2022

When exporting your Project data, you will now have two options for the type of export:

  1. Export a Report

    If you wish to share a snapshot of data with someone, you can use the report style export. This is available on Grid Views and will export the on-screen view of data.

  2. Export & Import Data

    If you want to add many Records to Gridfox, or make bulk edits to Records, you can use the Export & Import feature to do this. You will start by exporting the list of Records from the Table. You can then make any changes or additions required in the downloaded spreadsheet, and reimport the spreadsheet with the new data.

Import Export option

09 May 2022

Gridfox becomes very powerful when you start linking Tables together.

Now, once Tables have been linked, you can include Fields from related Tables in your Workflow actions.

For example, if you have a Task management system where each Task links to a parent Project, you could include the Project Name and Status in a Workflow email for outstanding Tasks.

Linked Fields on Workflows

Fields from a parent Table and a grandparent Table can be included on Email and Google Calendar Workflow Actions.

09 May 2022

Forms

📝 Create and share Forms to capture data

🎇 Form submissions create Records directly in Gridfox Projects

Report View Export

💼 Enhanced export options with the ability to generate a report of the on-screen layout

📧 Include Fields from related Tables in the email Workflow Action

📅 Include Fields from related Tables in the Google Calendar Workflow Action

Improvements & Fixes

✅ Rich text Field controls flickered when typing

✅ Exporting from newly created Boards and Calendars was showing an error message

Release
25 Apr 2022

Use filters to find exactly the Records you are looking for on your project Views.

If you have linked Tables together using a parent-child relationship, you can now filter on parent Fields on a child View.

For example, if you have a relationship between Tasks and Projects, where a Project has many Tasks, you could filter the list of Tasks by the Project Status.

Filter on Parent

21 Jan 2022

Keep everything in sync with our new Google Calendar integration!

If you use Gridfox to store your events or meeting information, you can now use the new Google Calendar integration to send out invites.

Add Google Calendar Workflow Action

Check out our help guide for more information on how to setup this new integration.

Got an idea for a new integration? Let us know in our community!

26 Nov 2021

Don’t lose your configuration if you’re not ready to activate your workflow.

With the new ‘Workflow Status’ toggle, you can now get your workflows configured without then enabling them.

Enable and Disable Workflows

Enable or disable a workflow at any time by simply switching the toggle.

26 Nov 2021

Use Gridfox Templates to get up and running with your Projects even quicker.

To help you find what you need in our growing template library, we’ve added some quick tags which allow you to filter the list of available templates.

Template Tags

Got a new idea for a template? Make sure to let us know in our community.

26 Oct 2021

Got a spreadsheet that should be a Gridfox Project? Use our new import feature to get up and running even quicker.

Click the Import My Data button on your homepage to get started. Our team will then assist in getting you up and running with your Project and your data.

Import Data Button

25 Oct 2021

Save time building and amending your Projects with the new Field name defaulting.

Now when you add a new Field, the name will be defaulted based on the Field Type. You can then change it at any time.

Field name defaults

Also, when adding a Field via the View Editor, the Field Type picker will open by default.

Field Picker Default

25 Oct 2021

Save time navigating around your Project with the new back button on Records to return to your previous View.

Back button

13 Oct 2021

Quickly add a new View to your Project using the Create menu in the bottom left of the navigation bar.

Create View Menu

07 Oct 2021

Quickly hide or delete a Field using the View Editor by dragging and dropping it into the appropriate bucket.

Hiding and deleting Fields

07 Oct 2021

Want to update or remove one of the Views in your Project? Open up the new View Menu, where you can edit the current View, delete the current View, or hide the View from the navigation.

View Menu

21 Sep 2021

As your business grows and develops over time, you may find you want to make changes to the setup of your Gridfox projects.

We have made it even easier to change the configuration of your Boards.

🖊 Want to change the one, or more than one, of the columns on your Board? Simply click on the column name and make your changes.

Renaming Board Column

➕ Got a new status to add? Just click the ‘Add New Column’ button.

You can also reorder your columns by dragging and dropping them.

Add new board column

🎨 New ideas for color coding? Use the column color picker.

Change board column colour

16 Aug 2021

Start storing files in your Gridfox Records using the new File Field.

File Field on Record

Add File Fields to your Tables to start storing any pertinent information, such as:

  • CVs and references on candidate records
  • Contracts for customers
  • Designs for projects
08 Jul 2021

Boards, sometimes known as Kanban Boards, are a great way to visualise the status of various items simultaneously.

Use our new wizard to quickly create Boards in your Project.

Board Wizard

24 Jun 2021

Gridfox is very powerful once you starting linking your Tables together to create relationships in your data.

We have now added support for many-to-many relationships between Tables.

Let’s say you were using Gridfox to help manage your Product Catalogue. You may have products that can be supplied by several suppliers.

Now you can simply link your Product and Supplier Tables together with a many-to-many relationship and start tracking this.

Many-to-many relationship

17 Jun 2021

Gridfox is better when you invite your team.

We have made it even easier to start collaborating with your colleagues in your Gridfox Project.

Simply click the Invite User button in the top left, which can be accessed from any page in your Project. Enter their email address and send their invite!

Invite User

In addition, we have improved the layout of the permissions page, making it even easier to see who is in your Project and the level of access they have.

Permission Redesign

28 May 2021

We love welcoming new innovators to the Gridfox community.

To help everyone start building their Projects quicker, we have added some additional pointers around the app.

Our new tours and prompts will share how you can get up and running with your custom app to start managing your work, your way.

If you would still like a bit more assistance, all our existing channels are available:

27 May 2021

After listening to our customers, we heard that people love the fact you can link Tables together to create relationships between the pieces of data in your custom app. For example, you can create Projects with linked Tasks.

Now when you are creating a Record, to create a new linked Record at the same time, simply click the New button next to the linked Table Field. Fill in the Fields, then click Save and both the Record and its linked Record will be created.

For example, when you are creating a new Task you can create the new Project the Task is for at the same time, rather than having to go back and create the new Project first!

Linked Record

19 May 2021

Save time by making Gridfox do your calculations for you!

Formula fields let you perform calculations on the data in your Gridfox Project.

Our new formula builder takes all the effort out of building these formulas, so you can focus on what matters.

No need to waste time remembering where the brackets should be, or what the exact syntax looks like.

Just click the field, function or operation from the menu. And you’re good to go!

Formula Builder

06 May 2021

So you’ve invited your teammates to your new Gridfox Project, but don’t want them doing things they shouldn’t with the data?

Use Gridfox Permissions to control exactly what team members can access and edit.

We have added the ability to restrict which users can import and export data in Tables in your Projects. Simply open up the Group (in the Permissions section) and toggle the Import / Export permission on or off as needed.