An Introduction to Timeline (Beta)
Click Show My Work from your account dropdown to enable this view.
If you encounter issues, reach out to support@gridfox.com or use our report issue form.
What is Timeline?
The Timeline view gives you a real-time, visual representation of all tasks assigned across your team. Think of it as a dynamic resource planner: one central place to identify upcoming workloads, reassign work, and keep everything running smoothly.
Whether youâre managing sprints, campaigns, or long-term roadmaps, Timeline helps you stay ahead of bottlenecks and capacity gaps.
Key Benefits
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đ Real-time capacity visibility Instantly see who is overloaded or underutilised, across projects.
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đ Multi-project overview Timeline aggregates tasks from all tables configured for My Work.
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â Drag-and-drop rescheduling Need to shift something? Just drag the task barâchanges sync instantly.
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đ§ Better planning decisions Combine workload, duration, and assignment to make informed choices.
Navigating the Timeline View
- Open Gridfox and sign in.
- Click the Timeline button above your account name.
- The default view shows all assigned tasks across projects for the current week.
Youâll see:
| Element | Description |
|---|---|
| People Sidebar | List of users with upcoming tasks. Expand a person to see their assigned records. |
| Task Bars | Horizontal bars represent tasks. Duration = time between start and end date. |
| Date Header | Toggle between daily, weekly, or monthly granularity. |
| Task Tooltips | Hover over any bar for details: task name, project, dates, and current status. |
Adjusting and Reallocating Work
- Drag & Drop: Move tasks to a new date or person by dragging.
- Resize: Extend or shorten a taskâs duration by dragging its edges.
- Reassign: Drag the bar vertically to another team member.
Allocation Ranges & Working Hours
To make Timeline truly reflect your teamâs real availability, Gridfox supports configuration of working hours and task allocation ranges.
Learn more here about time alloction features
Configuring the Timeline
Tasks appear on the Timeline if their table has been configured for My Work and includes the following:
| Field Type | Requirement |
|---|---|
| User | Required (assignee) |
| Start Date | Optional but recommended |
| End Date / Due Date | Required to visualise task length |
Admins can configure a table for Timeline using the My Work Config modal inside field settings.
Tips for Using Timeline
| Use Case | Tip |
|---|---|
| Planning sprints | Group by team or person and view a 2-week range. |
| Avoiding burnout | Scan for overloaded users and rebalance tasks. |
| Managing holidays | Use filters to hide unavailable users. |
| Big-picture reviews | Zoom out to monthly view for roadmap alignment. |
FAQ & Troubleshooting
Q: I donât see any tasks in Timeline. Why? Check that at least one table has been configured for My Work with assigned tasks that include dates.
Q: Why are some tasks showing no duration? Tasks need both a Start and End date to render as a duration bar. If only one is present, the bar may appear as a single point.
Q: Can I export the Timeline? Not yet. If youâd like this functionality, please contact us at support@gridfox.com.
Next Steps
Get more control over your data flow with automation. Explore the Workflows documentation to trigger updates, send alerts, or integrate with tools like Zapier.