Time Allocation

To make Timeline truly reflect your team’s actual availability, Gridfox supports the configuration of working hours and allocation ranges. These controls help ensure workload distribution is realistic and sustainable.

🎯 What is Allocation?

When viewing the Timeline, each user’s day includes a visual capacity indicator. This shows how much of their available time is already allocated to tasks, allowing you to proactively identify overloads or free time.

Task duration bars

Configuring the Working Week

To calculate allocation accurately, you can define the hours and days your team works.

1. Open Timeline Settings

Timeline settings button

2. Set Working Hours

From here, you can:

Toggle which days of the week your team works
Define start and end times for each working day

Timeline Working Week Settings

This configuration applies to all capacity calculations in Timeline and ensures that allocation bars reflect real work schedules.

Using Allocation Ranges

Gridfox lets you calculate time allocation across flexible date ranges, so you can tailor your planning window.

📅 Preset Ranges

You can instantly apply one of the built-in options:

This week
Next week
Last week
This month
Next month
Last month

Now you can select an allocation range to view assigned/unassigned work.

Allocation range dropdown

🖱 Drag a Custom Range

Prefer a custom date span? Just click and drag across the timeline to highlight your own allocation period.

Drag a custom allocation range

Once selected, Timeline will calculate how much time is assigned or unassigned for each user within that period.

Here’s an extended version of the ending section with a new “Tips & Best Practices” block and a small FAQ to improve the completeness and usability of the page:

✅ Tips & Best Practices

Goal	Tip
Prevent overbooking	Use shorter allocation ranges (e.g. “This week”) to spot overload before it escalates.
Plan across teams	Zoom out to “This month” or custom drag a two-week period to balance work across squads.
Include non-working days	Don’t forget to adjust the working week settings if your team works weekends or has flexible hours.
Spot idle resources	Look for users with large amounts of unassigned time within your range—perfect for redistributing tasks.

❓ FAQ

Q: Can I set different working hours for each team member? Not yet - but this feature is coming soon. For now, working hours apply globally across your workspace.

Q: What happens if a task spans non-working days? Timeline automatically skips over weekends or days not marked as working. The task bar will still show the full duration, but allocation is only calculated on active days.

Q: Does Timeline update in real time? Currently, changes require a manual refresh. We’re actively working on real-time updates. Get in touch if you’d like to be part of the beta.

📘 Next Steps

Now that you’ve configured your team’s availability, learn how to allocate tasks and reschedule work using the Timeline.

Or, if you’re just getting started with visibility across your workload, check out My Work to view your individual assignments.

Gridfox Help

Everything you need to know to get started with Gridfox.