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🚀 Task Manager
This Task Manager template is an easy-to-use, flexible and centralised solution to manage and kee...
🚀 Sales CRM
This Sales Tracker template is ideal for all teams and sizes. Whether you’re managing a handful o...
🚀 Project Manager
The Project Manager is the perfect template for tracking your projects and tasks. With the abili...
Applicant Tracker
This Applicant Tracker template provides a simple way to track any open job roles, whether you’re...
Campaign Manager
Perfect for start-ups and independent consultants, through to large-scale agencies and in-house m...
Holiday Planner
Gain complete visibility of days off across your teams with this simple Holiday Planner template....
New Starters
Streamline and simplify your new employee’s onboarding process with this New Starters template. W...
Project Planner
Perfect for start-ups and freelancers, through to large-scale enterprises managing hundreds of pr...
Stock Control
This Stock Control template is perfect for tracking all of your product orders and sales. Whether...
Webinar Management
This Webinar Management template provides a simple solution to effectively plan and manage all of...
Asset Manager
This simple Asset Manager template is a perfect solution to keep track of your company’s physical...
All Templates
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Gridfox vs SmartSuite

Gridfox vs SmartSuite
Stability You Can Trust

Move beyond flashy interfaces to a robust platform with native mobile performance, UK-based support, and no automation caps.

Why UK Teams Switch from SmartSuite to Gridfox

Feature
Gridfox Recommended
SmartSuite
Mobile Experience Native & Responsive Limited functionality & hard to navigate
Performance at Scale Optimised for high-volume data Reports of lagging & freezing
Pricing Model Transparent & Inclusive Features locked behind expensive tiers
Field Permissions Included in standard plans Locked to 'Professional' tier ($25+/user)
Support Location Leeds, UK (Direct Team) US-based

Keep every project on track with real-time visibility, task automation, and custom workflows that adapt to the way your team actually works. From timelines to budgets, manage everything in one flexible workspace.

Gridfox Timeline

Timeline - Manage work across your projects & team

Gridfox Permissions

Permissions - Control what people can see, edit and delete

Gridfox Views

Filtered Views - Grid, Board, Calendar, Gantt, Docs, Dashboards

Plan campaigns, manage content calendars, and track performance - all in one place. Build marketing workflows that fit your strategy, not the other way around.

Gridfox Board

Board - Manage work across your projects & team

Gridfox Doc View

Doc View - Manage your content effectively

Gridfox Gantt

Gantt - Visualise project timelines and dependencies

Streamline your sales process with custom pipelines, lead tracking, and automated follow-ups. Empower your team to focus on closing deals instead of managing spreadsheets.

Gridfox Pivot

Pivot - Analyze and visualise your data effectively

Gridfox Dashboard

CRM Dashboard - Visualise your sales pipeline and track performance

Gridfox Grid

Grid - Visualise your data in a flexible grid layout

Manage employee records, track performance, and streamline recruitment with a flexible HR platform that adapts to your unique workflow.

Gridfox HR Grid

Grid - Manage employee records and track performance

Gridfox Pivot

Pivot - Analyze and visualise your data effectively

Gridfox Grid

Board - Manage hiring process

Simplify property operations with task automation, tenant communications, and maintenance tracking - tailored to your unique portfolio and processes.

Gridfox Property View

Property View - Visualise and manage property health in one place

Gridfox Property Pivot

Pivot - Analyze and visualise your data effectively

Gridfox Inspection View

Inspections - Manage property inspections and track compliance

SmartSuite’s Pricing: The 'Tier-Lock' Trap

SmartSuite appears modern and affordable at first glance, but essential business features are often locked behind their expensive ‘Professional’ plan. Critical controls like Field-Level Permissions and higher Automation limits force you to upgrade every single user, drastically increasing your monthly bill. Furthermore, users frequently report hitting performance ceilings with large datasets, meaning you pay more just to struggle with a slower system. Gridfox gives you powerful permissions and performance from day one.

Gridfox: Essential security features and permissions aren’t ‘Pro’ upgrades. They’re standard.

See Our Transparent Pricing

Build Systems That Actually Scale.

Don't let your software slow you down as you grow.

✓

High-performance database builder that handles large datasets

✓

Native mobile experience that works for field teams

✓

Flexible permissions without forced tier upgrades

✓

Unlimited automations to streamline complex workflows

✓

Custom dashboards that load instantly

✓

Direct access to our API for bespoke integrations

Perfect for Field Services, Asset Tracking, Manufacturing, and Logistics

Local Partners, Not Just 'Tickets'

Speak directly to the team in Leeds who built the platform.

  • UK-based support team (GMT/BST hours)
  • We assist with data migration and schema design
  • No waiting for US time zones to wake up
  • A genuine partnership focused on your operational success
"Gridfox enabled us to build a custom tool to replace multiple spreadsheets, Trello and Team Gantt for project management, and, in less than a month, cut in half (50%) time spent managing day-to-day finance and strategic reporting"
Jaron Ghani - Numiko
Jaron Ghani - Numiko

Where Gridfox Outperforms

Field Operations

Reliable mobile access for teams on the road, without the sync issues.

Asset Management

Track thousands of items without experiencing dashboard lag.

SME Operations

Enterprise-grade permissions without the enterprise price tag.

View Industry Solutions

Frequently Asked Questions

Why is Gridfox better for mobile teams than SmartSuite?

User reviews frequently cite the SmartSuite mobile app as difficult to navigate and limited in functionality. Gridfox offers a robust, responsive mobile experience designed for real-world usage.

Does SmartSuite charge for permissions?

Yes, SmartSuite restricts 'Field-Level Permissions' to their Professional plan (approx. $25/user/month). Gridfox includes robust permission controls without forcing you into premium tiers.

Is Gridfox faster than SmartSuite?

Gridfox is engineered for performance. While SmartSuite users often report lag and page freezing when managing large datasets (40k+ records), Gridfox remains fast and responsive at scale.

Why Settle for Someone Else’s Workflow? Build Your Own.

Book a Free Demo Contact Sales