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🚀 Task Manager
This Task Manager template is an easy-to-use, flexible and centralised solution to manage and kee...
🚀 Sales CRM
This Sales Tracker template is ideal for all teams and sizes. Whether you’re managing a handful o...
🚀 Project Manager
The Project Manager is the perfect template for tracking your projects and tasks. With the abili...
Applicant Tracker
This Applicant Tracker template provides a simple way to track any open job roles, whether you’re...
Campaign Manager
Perfect for start-ups and independent consultants, through to large-scale agencies and in-house m...
Holiday Planner
Gain complete visibility of days off across your teams with this simple Holiday Planner template....
New Starters
Streamline and simplify your new employee’s onboarding process with this New Starters template. W...
Project Planner
Perfect for start-ups and freelancers, through to large-scale enterprises managing hundreds of pr...
Stock Control
This Stock Control template is perfect for tracking all of your product orders and sales. Whether...
Webinar Management
This Webinar Management template provides a simple solution to effectively plan and manage all of...
Asset Manager
This simple Asset Manager template is a perfect solution to keep track of your company’s physical...
All Templates
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Gridfox vs Smartsheet

Gridfox vs Smartsheet
Stop Maintaining Formulas. Start Managing Work.

Move from a fragile spreadsheet mesh to a true relational database. No broken VLOOKUPs, no 3-user minimums, and UK-based support that actually answers.

Why UK Teams are Dropping Smartsheet for Gridfox

Feature
Gridfox Recommended
Smartsheet
Data Structure True Relational Database Flat Sheets + VLOOKUP Formulas
Permissions Granular Field-Level Control Paid Add-On (Dynamic View)
Pivot Views Build as many pivots as you need Paid Add-On (Pivot App)
Calendar Views Build as many calendars as you need Paid Add-On (Calendar App)
Resource Management Manage work across projects out-of-the-box Paid Add-On
Minimum Users Start with 1 User Forced 3-User Minimum (Business)
Pricing Transparency Flexible pricing, custom to your needs User buckets + Add-On's
Performance Scalable Database Engine Lag & Freezing over ~5k Rows
Support Location Leeds, UK (Direct Team) US-Based / Automated Bots

Keep every project on track with real-time visibility, task automation, and custom workflows that adapt to the way your team actually works. From timelines to budgets, manage everything in one flexible workspace.

Gridfox Timeline

Timeline - Manage work across your projects & team

Gridfox Permissions

Permissions - Control what people can see, edit and delete

Gridfox Views

Filtered Views - Grid, Board, Calendar, Gantt, Docs, Dashboards

Plan campaigns, manage content calendars, and track performance - all in one place. Build marketing workflows that fit your strategy, not the other way around.

Gridfox Board

Board - Manage work across your projects & team

Gridfox Doc View

Doc View - Manage your content effectively

Gridfox Gantt

Gantt - Visualise project timelines and dependencies

Streamline your sales process with custom pipelines, lead tracking, and automated follow-ups. Empower your team to focus on closing deals instead of managing spreadsheets.

Gridfox Pivot

Pivot - Analyze and visualise your data effectively

Gridfox Dashboard

CRM Dashboard - Visualise your sales pipeline and track performance

Gridfox Grid

Grid - Visualise your data in a flexible grid layout

Manage employee records, track performance, and streamline recruitment with a flexible HR platform that adapts to your unique workflow.

Gridfox HR Grid

Grid - Manage employee records and track performance

Gridfox Pivot

Pivot - Analyze and visualise your data effectively

Gridfox Grid

Board - Manage hiring process

Simplify property operations with task automation, tenant communications, and maintenance tracking - tailored to your unique portfolio and processes.

Gridfox Property View

Property View - Visualise and manage property health in one place

Gridfox Property Pivot

Pivot - Analyze and visualise your data effectively

Gridfox Inspection View

Inspections - Manage property inspections and track compliance

Smartsheet’s Pricing: The 'Add-On' Avalanche

Smartsheet’s entry price looks low, but the real costs are hidden in the fine print. Their standard Business Plan forces a 3-user minimum, instantly tripling your starting cost. Even worse, essential security features like granular Field-Level Permissions are often locked behind the expensive “Dynamic View” add-on or Enterprise tiers. Add in the new “User Subscription Model” that can accidentally trigger billable “Provisional” users, and you’re looking at surprise “true-up” bills every renewal. Gridfox offers transparent pricing with powerful permissions included from day one.

Gridfox: No 3-user minimums. No ‘Provisional’ billing traps. Just honest, scalable pricing.

See Our Transparent Pricing

A Database, Not a Spreadsheet Mesh.

Stop fixing broken Index/Match formulas.

✓

Native Parent/Child relationships without complex formulas

✓

Zero 'VLOOKUP' breakage when moving columns

✓

Granular permission controls without buying 'Dynamic View'

✓

Native mobile performance that doesn't crash on login

✓

UK-hosted data for GDPR peace of mind

✓

Unlimited automations on standard plans

Ideal for Project Management, Inventory Tracking, Event Logistics, and Compliance

Real People, GMT Hours

Don't get stuck in a 'Submit a Ticket' loop.

  • UK-based support team (Leeds HQ)
  • We help you migrate from Smartsheet formulas to Relational Data
  • No automated bots or 24-hour delay for US timezones
  • Direct access to solution architects, not just 'support agents'
"We wanted a tool that could provide the visibility of a big picture marketing plan, integrated into the granular detail of tasks, resources, marketing events and schedules, all in one place. There are quite a few tools out there that do elements of this, like Trello and Asana, but Gridfox enables us to build a tool that fits our exact needs and integrates everything in one place."
Tamsin Fielden - The Marketing Centre
Tamsin Fielden - The Marketing Centre

Where Gridfox Outperforms Smartsheet

Construction & Field

A mobile app that actually loads offline, without the frequent crashes reported by Smartsheet users.

Inventory Management

Manage thousands of SKUs with true database performance, avoiding the '20k row limit' slowdown.

Client Portals

Share specific data slices securely without paying extra for 'Dynamic View' add-ons.

View Industry Solutions

Frequently Asked Questions

Why is Gridfox better than Smartsheet for data?

Smartsheet is fundamentally a spreadsheet that uses formulas (VLOOKUP/Index-Match) to link data, which becomes fragile and slow as you scale. Gridfox is a true relational database, meaning records are natively linked (Parent/Child) without a single formula, ensuring data integrity and speed.

Does Smartsheet really have a 3-user minimum?

Yes, the standard 'Business' plan requires a minimum purchase of 3 licenses. This means if you are a solo user or a team of two needing business features, you are forced to pay for three seats. Gridfox allows you to start with just one user.

Is 'Dynamic View' included in Smartsheet?

No, 'Dynamic View' - which is required for granular field-level permissions (e.g., hiding a 'Salary' column from certain users) - is typically a paid premium add-on or requires an Enterprise contract. Gridfox includes granular field permissions in its standard plans.

How does Gridfox pricing compare?

Gridfox pricing is transparent with no hidden 'true-up' fees or accidental 'provisional' user charges. You pay for the seats you need, and essential features like permissions and automations aren't locked behind expensive add-ons.

Ready to Break Free from the Spreadsheet?

Book a Migration Demo Contact Sales