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🚀 Task Manager
This Task Manager template is an easy-to-use, flexible and centralised solution to manage and kee...
🚀 Sales CRM
This Sales Tracker template is ideal for all teams and sizes. Whether you’re managing a handful o...
🚀 Project Manager
The Project Manager is the perfect template for tracking your projects and tasks. With the abili...
Applicant Tracker
This Applicant Tracker template provides a simple way to track any open job roles, whether you’re...
Campaign Manager
Perfect for start-ups and independent consultants, through to large-scale agencies and in-house m...
Holiday Planner
Gain complete visibility of days off across your teams with this simple Holiday Planner template....
New Starters
Streamline and simplify your new employee’s onboarding process with this New Starters template. W...
Project Planner
Perfect for start-ups and freelancers, through to large-scale enterprises managing hundreds of pr...
Stock Control
This Stock Control template is perfect for tracking all of your product orders and sales. Whether...
Webinar Management
This Webinar Management template provides a simple solution to effectively plan and manage all of...
Asset Manager
This simple Asset Manager template is a perfect solution to keep track of your company’s physical...
All Templates
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Gridfox vs Asana

Gridfox vs Asana
Build Workflows
Not Just To-Do Lists

Escape the 'one task, one assignee' trap. Switch to a flexible platform with relational data power, UK-based support, and transparent pricing.

Why UK Teams Switch from Asana to Gridfox

Feature
Gridfox Recommended
Asana
Data Structure Relational Database (Flexible) Rigid Task Lists Only
Custom Date Fields Unlimited custom date fields (Start, Due, Vendor, Completion, etc.) Strictly One Date Field (The Due Date)
Template Management Global Task/Record Templates, centrally edited. Templates are Project-Specific (No Global Editor)
Assignees per Item Unlimited Assignees Strictly One Assignee per Task
Pricing Model Per User (No Seat Blocks) Buy in blocks (5, 10, etc.)
Workload Views Included in Standard Plans Locked to 'Advanced' ($25+/mo)
Support Direct UK Phone, Chat, and Email Support ZERO Phone/Chat Support (6-day average email response)
Support Location Leeds, UK (Direct Team) US-based / Community Forum

Keep every project on track with real-time visibility, task automation, and custom workflows that adapt to the way your team actually works. From timelines to budgets, manage everything in one flexible workspace.

Gridfox Timeline

Timeline - Manage work across your projects & team

Gridfox Permissions

Permissions - Control what people can see, edit and delete

Gridfox Views

Filtered Views - Grid, Board, Calendar, Gantt, Docs, Dashboards

Plan campaigns, manage content calendars, and track performance - all in one place. Build marketing workflows that fit your strategy, not the other way around.

Gridfox Board

Board - Manage work across your projects & team

Gridfox Doc View

Doc View - Manage your content effectively

Gridfox Gantt

Gantt - Visualise project timelines and dependencies

Streamline your sales process with custom pipelines, lead tracking, and automated follow-ups. Empower your team to focus on closing deals instead of managing spreadsheets.

Gridfox Pivot

Pivot - Analyze and visualise your data effectively

Gridfox Dashboard

CRM Dashboard - Visualise your sales pipeline and track performance

Gridfox Grid

Grid - Visualise your data in a flexible grid layout

Manage employee records, track performance, and streamline recruitment with a flexible HR platform that adapts to your unique workflow.

Gridfox HR Grid

Grid - Manage employee records and track performance

Gridfox Pivot

Pivot - Analyze and visualise your data effectively

Gridfox Grid

Board - Manage hiring process

Simplify property operations with task automation, tenant communications, and maintenance tracking - tailored to your unique portfolio and processes.

Gridfox Property View

Property View - Visualise and manage property health in one place

Gridfox Property Pivot

Pivot - Analyze and visualise your data effectively

Gridfox Inspection View

Inspections - Manage property inspections and track compliance

Asana’s Pricing: The 'Seat-Block' Trap

Asana’s pricing is designed to force you into paying for seats you don’t use. You cannot buy just one extra license; you must purchase in rigid “blocks” (e.g., upgrading from 10 to 15 seats when you only need 11). Furthermore, critical features like Workload Management and Branching Forms are locked behind their expensive ‘Advanced’ tier (approx. £20-25/user/month). Worst of all, the ‘Starter’ plan caps your automations at just 250 actions per month - a limit active teams hit in days, forcing an expensive upgrade.

Gridfox: Pay for the users you actually have. Get the automation power and guaranteed UK-based direct support - not a community forum and a multi-day email wait.

Free Consultation

Stop Managing Tasks. Start Managing Data.

Don't let rigid 'task' structures limit your complex operations.

✓

True relational database builder (link Projects to Clients, Assets to Locations)

✓

Assign multiple people to a single item—no more 'subtask' workarounds

✓

Custom forms with logic included as standard

✓

High limits on automations so your workflows don't break mid-month

✓

Granular field-level permissions without an Enterprise tag

✓

Native mobile performance that mirrors your desktop data exactly

✓

Track unlimited date fields (e.g., Start Date, Completion Date, Vendor Date) without relying on error-prone text fields.

✓

Global Template & User Migration Tools to instantly reassign tasks/rules when a staff member leaves or changes role.

✓

True Data Integrity: Features like robust backup/restore, overarching undo, and protected audit logs come standard.

Ideal for Agency Operations, Event Management, Construction, and Inventory Tracking

Real Support from Real People in Leeds

Tired of reading community forums to solve your software issues?

  • UK-based support team available during your business hours
  • We help you structure your data model, not just reset passwords
  • No waiting for US support agents to come online
  • Direct access to experts who actually built the platform
"It's absolutely brilliant. It takes me back to Microsoft Access in the early days with how easy it is to create tables and link datasets. It's so easy to use and navigate and gives you complete control."
Stuart Mapp - The Energy Network
Stuart Mapp - The Energy Network

Where Gridfox Outperforms

Complex Projects

When a 'task' involves assets, locations, and multiple stakeholders, a simple list isn't enough.

Resource Scheduling

See exactly who is doing what without paying double for a 'Workload' view.

Field Data Collection

Capture data offline on mobile without the sync errors and 'cluttered' interface.

View Industry Solutions

Frequently Asked Questions

Can I assign multiple people to a task in Gridfox?

Yes! Unlike Asana, which rigidly restricts you to one assignee per task (forcing you to create inefficient subtasks), Gridfox lets you assign as many users or teams to a record as you need, solving the 'one task, one assignee' trap.

Is Gridfox cheaper than Asana?

For most growing teams, yes. Gridfox avoids Asana's 'seat block' model (where you pay for 15 seats even if you only need 11) and includes high-tier features like permissions and automation in standard plans, whereas Asana locks these behind their expensive 'Advanced' tier.

Can Gridfox handle multiple date fields on a single record?

Absolutely. Gridfox uses a true relational database, allowing you to create and track unlimited custom date fields (like Start Date, Target Completion Date, Review Date, etc.). You are not restricted to just the single 'Due Date' like you are in Asana.

What if an employee leaves my team?

Gridfox allow you to quickly and globally reassign tasks and templates from a departing user to their replacement. You don't need to manually rebuild processes across every single project, saving your company significant time and resources.

Does Gridfox have a mobile app?

Kinda, The Gridfox web app supports iOS and Android. Unlike Asana's mobile app, which is often criticized for missing critical features like templates, Gridfox Mobile gives you full, performant access to your data and views, optimized for field use.

Ready to Break Free from the 'One Assignee' Limit?

Book a Free Demo Contact Sales