RACI Matrix template

This RACI Matrix template is an easy-to-use, flexible and centralised solution to define roles and responsibilities across your Key Deliverables. Capture a Key Deliverable ID and Description, link Roles, and assign a clear RACI designation—Responsible, Accountable, Consulted and Informed—to improve project governance, workload visibility and stakeholder communication. Simply edit and adapt to suit your needs.

Use a Boards Screen to view your organised RACI Assignments by designation or deliverable, or switch to a Dashboard Screen to analyse team balance at a glance. The dashboard includes a pie chart showing the split of R/A/C/I and a bar chart of roles per user, helping you spot bottlenecks, rebalance accountability and streamline approvals. Configure Workflows for real-time notifications when responsibilities change or deadlines approach.

Understanding the RACI matrix

RACI stands for Responsible, Accountable, Consulted and Informed. It’s a straightforward responsibility assignment matrix—but while the concept is simple, applying it consistently across projects can be challenging without a centralised system.

On one level, a RACI matrix maps each deliverable to a role: who completes the work, who signs it off, who provides input and who needs to stay in the loop. By structuring this data, you reduce ambiguity, accelerate decision-making and create clear ownership for every Key Deliverable.

Why this is important is simple: clarity drives efficiency. When teams know exactly who is doing what—and who approves—handoffs are smoother, communication improves and rework is reduced. The result is faster delivery and stronger accountability.

You become an expert at RACI by making responsibilities visible, current and accessible. Think less “roles buried in emails” and more “live, auditable records”. Store assignments in a centralised database so they can be filtered, reported on and updated as projects evolve.

Gridfox is here to facilitate RACI at the highest level, keeping your responsibility matrix consistent across teams and phases.

Why Gridfox RACI Matrix?

We pride ourselves on making Gridfox intuitive and accessible for everyone. Our RACI Matrix template reflects that ethos. Once downloaded, you can create Key Deliverables, attach Roles and set RACI designations in minutes—no complex setup required.

Unlike rigid off-the-shelf tools, Gridfox adapts to your process. Add custom fields for context, extend relationships, or tailor Boards and Dashboards to your reporting needs. While the template includes sensible defaults, nothing is set in stone.

As you become more comfortable with your RACI Matrix, you can expand it: add views for portfolio oversight, introduce filters for teams or milestones, and refine charts for executive reporting. Whatever functionality you need, Gridfox has you covered.

Here’s a breakdown of some of our key RACI Matrix template features.

The Breakdown

• Key Deliverables (with filters): Record each deliverable with a unique Key Deliverable ID and Description. Link directly to RACI Assignments so you always know who is Responsible, who is Accountable, who is Consulted and who is Informed. Filters provide fast visibility by project, phase, status or owner.
• Dashboard: Gain an instant overview with actionable visuals. A pie chart shows the distribution of R/A/C/I so you can identify over/under-assigned responsibilities, while a roles-per-user bar chart highlights workload and approval concentration across your team.
• Boards: All RACI Assignments in one colour-coordinated board. See responsibilities by deliverable or designation and navigate to records with a click. Drag-and-drop to update assignments and keep your matrix aligned with reality.

Who’s going to love it?

Teams that value clarity and accountability. From project managers and PMOs to product, marketing, engineering and operations leaders, a RACI Matrix brings order to complex, cross-functional work.

Whether you’re coordinating stakeholders, managing compliance, or scaling delivery across multiple workstreams, this template ensures everyone knows their role—who does the work, who signs off, who advises and who is informed.

It’s the ideal template for project teams (big and small) who want visibility over ownership, quicker approvals and fewer handoff delays.

Think of our templates as the perfect leg-up for getting started with structured project governance.