Feasibility & Business Case template

This Feasibility & Business Case template is an easy-to-use, flexible and centralised solution to evaluate initiatives and justify investment. Capture options, costs, benefits, risks, stakeholders and approvals, then compare scenarios with built-in Net Benefit and ROI% calculations. Simply edit and adapt to suit your needs.

Use a List Screen to compare options side-by-side, a Calendar Screen to schedule key milestones and approval dates, or a Board Screen to track your pipeline by status such as ‘Draft’, ‘Under Review’, ‘Approved’ and ‘Rejected’. You can even configure Workflows for real-time notifications—like approvals due this week or options with high ROI but elevated risk.

Understanding feasibility & business cases

A feasibility study and business case sound straightforward—prove value before committing budget and time. In practice, aligning data, people and decisions can be complex without the right structure.

Great analysis pulls all evidence into one place: quantified costs, measurable benefits, assumptions, risks, and dependencies. From there you can assess scenarios, prioritise options and set realistic timelines for delivery.

Clear governance matters too. Defining sponsors, reviewers and stakeholders keeps decisions accountable and transparent, reducing delays and helping teams focus on initiatives with the strongest strategic fit.

Finally, communicating results is critical. Dashboards and status updates turn analysis into action by surfacing the options to pursue, the ones to park, and what needs to happen next.

Gridfox is here to make professional-grade feasibility and business case analysis simple, structured and collaborative.

Why Gridfox Feasibility & Business Case?

We’ve designed this template to be intuitive and fast to adopt. Out of the box you’ll get preset tables for Business Cases, Options, Cost Details, Benefit Details, Project Status updates, Tasks and Stakeholders—everything you need to move from idea to decision.

Unlike rigid tools, Gridfox adapts to your process. Add Custom Fields for sector-specific metrics, define Custom Views (List, Gantt, Workload, Calendar) for different audiences, and evolve your model as your portfolio grows.

Automations keep momentum: alert reviewers when a case moves to ‘Under Review’, flag options with ‘High’ risk, or notify owners when approval dates approach. Nothing is set in stone—refine as you learn.

Here’s a breakdown of some of our key feasibility & business case template features.

The Breakdown

• Business case tables (with filters): Capture Project Name, Description, Sponsor, Reviewer, Estimated Cost and Estimated Benefit. Automatic Net Benefit and ROI% fields compute value instantly. Use filters for Status, Risk Level, ROI thresholds or approval dates to focus decisions.
• Dashboard: Get a portfolio-level view with charts like Options by Risk Level, Net Benefit by Option, ROI% distribution and Business Cases by Status. Mini grid widgets surface top candidates and recently approved cases for quick review.
• Board & timeline views: Track progression on a Kanban Board (Draft → Under Review → Approved/Rejected), visualise approval and milestone dates on Calendar, and plan delivery tasks on Gantt and Workload to manage capacity.

You can find this template in the Gridfox Templates gallery.

Who’s going to love it?

PMOs, project managers, product leaders and operations teams who need structured, auditable business case analysis that supports faster, evidence-based decisions.

Finance and leadership stakeholders who want transparent cost–benefit analysis, consistent ROI calculations, clear risk assessment and a repeatable approval workflow.

Startups, agencies, nonprofits and enterprises comparing multiple initiatives, standardising sign-off and communicating value to sponsors and boards.

Think of our templates as the perfect leg-up for getting started with feasibility studies and business case analysis.

Ready to level up decision-making? Get started with the Feasibility & Business Case template in Gridfox.